Postal Orders
Mailing Official Newsletters
MAILING ADDRESSES ATTACHMENT
(ONLY FOR NEWSLETTERS THAT ARE EMAILED TO THE OFFICIAL MAIL POSTAL CLERK)
| -MICROSOFT EXCEL ATTACHMENT |
| -FONT: TIMES NEW ROMAN |
| -FONT SIZE: 9-10 |
| -ALL CAPITALIZED |
| -ALIGN TO THE RIGHT |
|
NEWSLETTER ATTACHMENT
(ONLY FOR NEWSLETTERS THAT ARE EMAILED TO THE OFFICIAL MAIL POSTAL CLERK)
| -ADOBE PDF ATTACHMENT |
| -NO MORE THAN FIVE PAGES FRONT AND BACK |
| -NO COLOR ON THE BACKGROUND |
| -TRY TO AVOID THE USE OF TOO MUCH COLOR DUE TO OUR BUDGET FUNDS |
OPTIONAL
FAMILY READINESS OFFICER CAN EITHER
- EMAIL MAILING ADDRESSES ATTACHMENT AND NEWSLETTER ATTACHMENT TO MCBCAMPENPOSTAL@USMC.MIL. THIS IS ONLY DONE IF THE UNIT WOULD WANT FOR THE OFFICIAL MAIL POSTAL CLERK TO DO THE NEWSLETTER PREPARATION AND PROCESS.
- FAMILY READINESS OFFICER CAN BRING THE NEWSLETTERS PREPARED AND READY TO GO TO DISPATCH BLDG 1674 "OFFICIAL MAIL SECTION"
NEWLETTERS ARE TAKEN PERSONALLY OFF BASE TO THE USPS OCEANSIDE POST OFFICE BY THE OFFICIAL MAIL POSTAL CLERK. IF THE MAILING ADDRESSES DO NOT HAVE "C/O CURRENT RESIDENT" ON IT, THE USPS OCEANSIDE POST OFFICE WILL NOT ACCEPT THE LETTERS. USPS GOES BY THE DOMESTIC MAIL MANUAL CHAPTER 602.3.4 http://pe.usps.com/text/dmm300/602.htm
Presort Standard Mailing (BULK MAILING)
Presort mailing is available aboard Camp
Pendleton Installation. Activities that prepare a large number of pieces in a
single mailing should utilize Presort Standard Mailing. A discount is applied
to the postal rate changed when certain
presort requirements are met.
Presort mailing shall be used on large volume mailings of items that are uniform in size and weight.
Example of current qualifying Presort Standard Mailing;
-Key Volunteer Network Newsletter
-Invitations to Change of Command Ceremonies
-Notification to reservists of up coming drill training
-MCCS Family Service related newsletters
-International mail CANNOT be mailed Presort Standard.
-Mail going out of state (California) will AUTOMATICALLY be placed with the miscellaneous bundles.
STEPS TO SEPARATE MAIL
200 or more pieces must be:
Separated by the SAME 5 digit ZIP code.
- Example: 92054, 92056, 92592 etc…
Count the number of pieces in each 5 digit ZIP code bundle
- There can be no less than 10 pcs in a bundle.
- There can be no more than 40 pcs in a bundle.
-
Left over mail (After separating 5 digit ZIP code bundle)
-
First 3 digits in ZIP
Code are the same
- Example: 920, 921, 925 etc…
- There can be no less than 10 pcs in a bundle.
- There can be no more than 40 pcs in a bundle.
-
First 3 digits in ZIP
Code are the same
-
Miscellaneous Mail
- ZIP Codes do not match with any other ZIP Code
- There can be no less than 10 pcs in a bundle.
- There can be no more than 40 pcs in a bundle
- On top of each Miscellaneous bundle, on a yellow sticky write how many pieces are in that bundle.
-
After, mail has been separated into ZIP codes, if there are more then 200 pcs, it should be taken to serving post office at your camp or Consolidated Post Office Bldg 1674 Mainside door #3.
- The reason for this is to ensure that Presort Standard official mail has been correctly marked in the upper right hand corner with a Presort Standard postage paid chop before mailing.
OTHER NOTES
All newsletters or presort standard mail must be uniform in size and weight.
Do not use staples.
Do NOT take letters to the post office without them being sorted first.
Ensure bundles are properly prepared and secured with rubber bands.
Do NOT mix regular letters with Presort Standard NEWSLETTERS.
The Maximum number of pages for a newsletter including the cover sheet is eight (four pages front and back).
Preparation requirements for presort standard mail are rather extensive. If you have any questions or concerns please contact the Installation Official Mail Section, Consolidated Post Office, Bldg 1674 at 725-5687/763-1230.
